Quickbooks Online Course

Lesson 1 • Customizing Your Preferences and Settings

Covers account and settings options including currency, date format, and automation preferences. Tailored settings improve workflow efficiency throughout the course.

Lesson 2 • Setting Up Users and Permissions

Explains user roles, permission levels, and how to invite team members securely. Proper access control protects sensitive financial data.

Lesson 3 • Navigating the QuickBooks Online Interface

Covers the dashboard, left navigation bar, global search, and gear menu. Fluent navigation accelerates every task covered in the course.

Lesson 4 • Understanding QuickBooks Online Basics

Introduces the purpose, subscription tiers, and core capabilities of QuickBooks Online. Establishes context for all subsequent platform use.

Lesson 1 • Organising Accounts with Sub-Accounts

Covers parent-child account relationships for granular expense and income tracking. Sub-accounts enable detailed reporting without cluttering top-level statements.

Lesson 2 • Importing and Managing Account Lists

Teaches bulk import of accounts via spreadsheet and ongoing list maintenance. Efficient list management saves time when onboarding complex businesses.

Lesson 3 • Creating and Editing Accounts

Demonstrates adding new accounts, editing existing ones, and setting opening balances. Accurate account creation ensures clean reporting from day one.

Lesson 1 • Recording Customer Payments

Explains receiving payments, applying them to open invoices, and handling partial payments. Proper payment recording keeps accounts receivable balances accurate.

Lesson 2 • Managing Accounts Receivable

Introduces aging reports, customer statements, and collection follow-up workflows. Monitoring receivables prevents cash flow problems caused by overdue invoices.

Lesson 3 • Creating Estimates and Invoices

Teaches building estimates, converting them to invoices, and customizing invoice templates. These documents form the foundation of the revenue recognition workflow.

Lesson 4 • Setting Up Customer Records

Covers creating and editing customer profiles including contact, billing, and payment details. Complete customer records streamline invoicing and collections throughout the chapter.

Lesson 1 • Managing Accounts Payable

Introduces A/P aging reports, vendor balance summaries, and cash flow planning for payables. Monitoring payables prevents late fees and supports accurate cash forecasting.

Lesson 2 • Entering and Managing Bills

Teaches entering vendor bills, editing them, and tracking due dates for timely payment. Bills create accounts payable balances that appear on the balance sheet.

Lesson 3 • Setting Up Vendor Records

Covers creating vendor profiles with contact, payment, and tax identification details. Accurate vendor records support compliant expense tracking and year-end reporting.

Lesson 4 • Using Purchase Orders

Covers creating purchase orders, linking them to bills, and tracking open orders. Purchase orders add a pre-approval step that strengthens internal spending controls.

Lesson 1 • Selling Inventory and Tracking COGS

Covers recording inventory sales on invoices and sales receipts and reviewing cost of goods sold. Each sale automatically reduces on-hand quantity and posts COGS to the income statement.

Lesson 2 • Running Inventory Reports and Adjustments

Introduces inventory valuation summary, stock status, and physical count adjustment workflows. Regular reporting and adjustments keep book quantities aligned with actual stock.

Lesson 3 • Setting Up Products and Services

Covers creating non-inventory, service, and inventory item types with pricing and account mappings. Correct item setup ensures transactions post to the right income and expense accounts.

Lesson 4 • Enabling and Configuring Inventory Tracking

Explains enabling inventory tracking, setting reorder points, and choosing valuation methods. These settings determine how cost of goods sold is calculated on financial reports.

Lesson 1 • Managing Petty Cash and Cash Accounts

Covers setting up a petty cash account, recording disbursements, and replenishing the fund. Proper petty cash management prevents small untracked expenses from distorting reports.

Lesson 2 • Recording Transfers and Journal Entries

Explains recording fund transfers between accounts and making manual journal entries. These tools handle transactions that standard forms cannot capture.

Lesson 3 • Reviewing and Categorising Bank Transactions

Teaches using the banking centre to review, match, and categorise downloaded transactions. Accurate categorisation drives correct financial statement balances.

Lesson 4 • Performing Bank Reconciliation

Walks through the reconciliation workflow, clearing transactions, and resolving discrepancies. Monthly reconciliation is the primary control for detecting errors and fraud.

Lesson 1 • Payroll Reporting and Year-End Tasks

Covers payroll summary reports, employee earnings records, and year-end form preparation. Accurate year-end reporting satisfies regulatory obligations and supports employee tax filing.

Lesson 2 • Setting Up QuickBooks Online Payroll

Covers activating payroll, entering company tax details, and configuring pay schedules. Correct initial setup prevents payroll tax calculation errors in every subsequent pay run.

Lesson 3 • Managing Payroll Taxes and Liabilities

Explains viewing payroll tax liabilities, scheduling payments, and recording manual tax payments. Timely tax payments prevent penalties and keep liability accounts balanced.

Lesson 4 • Adding and Managing Employees

Teaches entering employee personal, tax withholding, and direct deposit information. Complete employee profiles are required before any pay run can be processed.

Lesson 1 • Creating and Managing Budgets

Explains building annual budgets by account, importing budget data, and tracking performance. Budgets provide the benchmark against which actual results are measured each period.

Lesson 2 • Using Management and Comparison Reports

Covers budget vs. actual, prior period comparison, and percentage-of-income reports. Comparative reports reveal trends and variances that single-period reports cannot show.

Lesson 3 • Exporting Reports and Sharing Data

Covers exporting reports to PDF and Excel, scheduling email delivery, and sharing with accountants. Efficient data sharing supports collaboration with external advisors and stakeholders.

Lesson 4 • Understanding Core Financial Statements

Explains the profit and loss statement, balance sheet, and statement of cash flows and their interrelationships. Interpreting these three reports is the primary goal of all prior data entry.