Import Export Documentation Course

Lesson 1 • Trade Transaction Lifecycle

Maps the end-to-end flow from purchase order to final delivery. Students see where documentation fits at each stage of a shipment.

Lesson 2 • Parties in a Trade Transaction

Identifies every stakeholder—exporter, importer, freight forwarder, Customs House Agent, and carrier. Understanding roles clarifies who prepares and receives each document.

Lesson 3 • Overview of Trade Documentation

Introduces the major document categories: commercial, transport, regulatory, and financial. Provides a reference map used throughout the course.

Lesson 1 • Introduction to Incoterms

Explains the purpose, history, and legal standing of standardised delivery terms. Connects term selection to document preparation responsibilities.

Lesson 2 • Sales Contracts and Trade Terms

Examines how Incoterms integrate into a sales contract alongside price, payment, and quality clauses. Students draft and review basic contract language.

Lesson 3 • Rules for Sea and Inland Waterway

Focuses on port-to-port terms used in bulk and break-bulk shipping. Clarifies when these terms are appropriate versus multimodal alternatives.

Lesson 4 • Rules for Any Mode of Transport

Covers multimodal terms applicable to road, rail, air, and sea. Students learn risk transfer points and cost allocation for each term.

Lesson 1 • Inspection and Quality Certificates

Covers pre-shipment inspection reports, quality certificates, and phytosanitary documents. These documents satisfy buyer and regulatory requirements simultaneously.

Lesson 2 • Packing List and Weight Certificate

Covers how packing lists support customs inspection and cargo handling. Students learn to align packing data with invoice and transport documents.

Lesson 3 • Proforma and Commercial Invoice

Distinguishes the proforma invoice from the final commercial invoice and explains each field's purpose. Accurate invoices are the foundation of customs valuation.

Lesson 4 • Certificate of Origin

Explains origin rules, preferential vs. non-preferential certificates, and issuing bodies. Correct origin documentation unlocks duty reductions for buyers.

Lesson 1 • Types of Bills of Lading

Covers master, house, through, and multimodal bills of lading and their specific applications. Students select the correct bill type for each shipment scenario.

Lesson 2 • Reviewing and Amending Transport Documents

Teaches how to identify errors in transport documents and request amendments before cargo release. Errors in transport documents can block payment under letters of credit.

Lesson 3 • Air Waybill and Road Consignment Note

Covers the air waybill structure and the road consignment note for overland shipments. Neither document conveys title, affecting payment and release procedures.

Lesson 4 • Bill of Lading Fundamentals

Explains the Bill of Lading as a receipt, contract of carriage, and document of title. Students distinguish negotiable from non-negotiable bills.

Lesson 1 • Customs Valuation Methods

Covers the six internationally accepted valuation methods in hierarchical order. Accurate valuation is essential for correct duty calculation and compliance.

Lesson 2 • Customs Entry and Clearance Process

Maps the import and export customs entry workflow from filing to release. Understanding this process prevents costly delays and penalties.

Lesson 3 • Customs Declarations and Entry Forms

Guides students through completing standard import and export declaration forms. Accurate declarations reduce examination risk and ensure regulatory compliance.

Lesson 4 • Harmonised System Classification

Introduces the international harmonised system structure and classification rules. Correct classification determines duty rates, restrictions, and documentation needs.

Lesson 1 • Preparing a Compliant Document Set

Teaches how to read LC terms and assemble a fully compliant document presentation. Discrepancies result in payment delays or refusal by the issuing bank.

Lesson 2 • Trade Finance Instruments

Introduces bank guarantees, standby letters of credit, and export credit insurance. These instruments reduce financial risk in high-value or high-risk transactions.

Lesson 3 • Payment Methods in International Trade

Compares open account trade, advance payment, documentary collection, and Letter of Credit. Risk and cost trade-offs guide payment method selection for each transaction.

Lesson 4 • Documentary Collection Procedures

Covers documents against payment and documents against acceptance collections. Students prepare collection instructions and understand bank handling rules.

Lesson 1 • Import Permits and Restrictions

Identifies goods requiring import permits, quotas, or outright prohibition. Students determine permit requirements before finalising purchase contracts.

Lesson 2 • Authorised Economic Operator Programmes

Introduces trusted trader programmes that streamline customs clearance for compliant companies. Students assess eligibility criteria and application requirements.

Lesson 3 • Dangerous Goods Documentation

Covers classification, packaging, labelling, and documentation for hazardous cargo. Correct documentation protects carriers, handlers, and the environment.

Lesson 4 • Sanctions and Denied Party Screening

Explains trade sanctions regimes and the obligation to screen all trade parties. Failure to screen can result in criminal liability and transaction blocking.

Lesson 1 • Building a Complete Document Set

Guides assembly of all commercial, transport, regulatory, and financial documents for one shipment. Students apply consistency checks across the entire set.

Lesson 2 • Record Keeping and Audit Readiness

Establishes retention schedules, filing systems, and audit trail requirements for trade documents. Proper records protect companies during customs and tax audits.

Lesson 3 • Digital Documentation and Paperless Trade

Covers electronic bills of lading, digital certificates, and paperless customs filing. Digital documents reduce transit time and administrative cost.

Lesson 4 • Capstone: Full Trade Transaction Simulation

Students complete a simulated export-import transaction from contract to payment using all document types. The exercise integrates every skill developed across the course.