Workday HR System Course

Lesson 1 • Workday Architecture and Core Concepts

Covers tenant structure, business objects, and the role of Workday as a cloud HCM platform. Establishes the mental model needed for all subsequent system interactions.

Lesson 2 • Workday Terminology and Key Objects

Defines workers, positions, organizations, and supervisory hierarchies as used in Workday. Precise vocabulary prevents errors in later configuration and data entry tasks.

Lesson 3 • Navigating the Workday Interface

Teaches the global navigation bar, worklets, search, and menu structures. Proficiency here accelerates task completion throughout the course.

Lesson 1 • Custom Organizations and Attributes

Introduces matrix, region, and custom organization types for complex reporting needs. Students extend standard hierarchy with business-specific groupings.

Lesson 2 • Location and Pay Group Configuration

Defines location hierarchies and pay group assignments that affect payroll and compliance. Accurate setup prevents downstream payroll and reporting errors.

Lesson 3 • Maintaining Org Data Integrity

Addresses auditing org changes, resolving hierarchy conflicts, and using org charts. Ongoing maintenance skills keep the system aligned with business changes.

Lesson 4 • Company and Cost Center Hierarchies

Explains company, cost center, and cost center hierarchy setup for financial and HR alignment. Proper hierarchy design ensures accurate reporting and budget tracking.

Lesson 1 • Job Requisitions and Openings

Explains how job requisitions link positions to recruiting and track open headcount. Students connect position management to the hiring pipeline.

Lesson 2 • Creating and Editing Positions

Teaches the create position business process, required fields, and approval routing. Accurate position data drives downstream recruiting and compensation actions.

Lesson 3 • Job Profiles and Job Families

Covers creating job profiles, assigning job families, and linking competencies. Job profiles are the foundation for staffing, compensation, and talent processes.

Lesson 1 • Managing Employee Personal Data

Teaches editing name, address, contact, and identification data with effective dating. Effective dating preserves historical accuracy for audits and reporting.

Lesson 2 • Leave of Absence Management

Explains leave types, leave of absence plans, and return-from-leave processing. Proper leave management protects compliance and payroll accuracy.

Lesson 3 • Hiring and Onboarding Workers

Covers the hire business process, required data fields, and onboarding task assignment. Correct hire execution ensures payroll, benefits, and access are triggered on time.

Lesson 4 • Termination and Offboarding

Covers voluntary and involuntary termination processes, final pay triggers, and offboarding tasks. Complete offboarding prevents security and payroll errors post-termination.

Lesson 1 • Compensation Review Cycles

Explains the merit and bonus review process, manager worksheets, and approval routing. Students manage end-to-end review cycles from launch to finalization.

Lesson 2 • Compensation Framework and Plans

Introduces compensation grades, grade profiles, and plan types including salary, hourly, and allowance. Understanding the framework is prerequisite to any pay administration task.

Lesson 3 • Compensation Reporting and Auditing

Teaches standard compensation reports, pay equity analysis, and audit trail review. Data-driven insights support equitable and compliant pay practices.

Lesson 1 • Benefits Reporting and Carrier Connections

Explains benefits reports, carrier file generation, and reconciliation processes. Accurate carrier data exchange prevents coverage discrepancies and billing errors.

Lesson 2 • Open Enrollment Event Management

Teaches launching open enrollment, setting deadlines, and monitoring completion rates. Timely and accurate enrollment prevents coverage gaps and payroll deduction errors.

Lesson 3 • Eligibility Rules and Waiting Periods

Explains eligibility rule conditions, waiting period definitions, and dependent eligibility. Rules determine which workers qualify for each plan at enrollment.

Lesson 4 • Benefits Program and Plan Setup

Covers benefit program creation, plan types, and coverage options configuration. Correct setup ensures workers see only eligible plans during enrollment.

Lesson 1 • Timesheet Review and Approval

Covers timesheet submission, manager review, and payroll cutoff compliance. Timely approval prevents payroll delays and ensures labor cost accuracy.

Lesson 2 • Absence Plan Configuration

Covers accrual plan setup, carryover rules, and balance calculation methods. Properly configured plans ensure workers accrue and use time off correctly.

Lesson 3 • Time Off Request and Approval

Teaches the time off request process, manager approval steps, and calendar visibility. Streamlined approval workflows reduce administrative burden and errors.

Lesson 1 • Business Process Administration

Covers editing business process definitions, approval chains, and notification rules. Administrators tailor workflows to match organizational approval structures.

Lesson 2 • Dashboards and Worklets

Covers building and publishing dashboards with worklets for role-specific audiences. Dashboards give managers and HR teams real-time visibility into key metrics.

Lesson 3 • Calculated Fields and Advanced Filters

Explains calculated field types, conditional logic, and advanced filter expressions. These tools enable complex metrics beyond standard field values.

Lesson 4 • Data Integrity and Audit Management

Teaches audit trail review, data validation reports, and mass data correction techniques. Proactive data quality management reduces downstream errors across all modules.