Video Production Coordinator Course

Lesson 1 • Core Production Roles and Responsibilities

Defines every major crew position from executive producer to production assistant. Clarifies how the coordinator interfaces with each role.

Lesson 2 • The Video Production Industry Overview

Maps the landscape of broadcast, corporate, and digital video sectors. Establishes context for the coordinator role within each environment.

Lesson 3 • The Three Stages of Production

Breaks down pre-production, production, and post-production into discrete tasks. Provides the structural framework used throughout the course.

Lesson 1 • Script Breakdown and Analysis

Teaches systematic script reading to extract all production requirements. Accurate breakdowns feed directly into budgets and schedules.

Lesson 2 • Location Scouting and Permitting

Guides coordinators through evaluating locations and securing necessary approvals. Proper permitting prevents costly production shutdowns.

Lesson 3 • Production Scheduling Fundamentals

Covers strip-board methodology and digital scheduling tools to build shoot schedules. Efficient scheduling reduces costs and crew fatigue.

Lesson 4 • Budgeting Basics for Coordinators

Introduces budget categories, top-sheet structure, and cost-tracking methods. Coordinators learn to monitor spending without overstepping financial authority.

Lesson 1 • Insurance and Risk Management

Covers production insurance types, certificate requests, and incident documentation. Proper insurance administration protects the production from financial loss.

Lesson 2 • Intellectual Property and Content Rights

Introduces copyright, trademark, and talent rights as they apply to production. Coordinators track rights documentation to prevent distribution blocks.

Lesson 3 • Contracts and Deal Memos

Teaches the structure and key clauses of standard production contracts and deal memos. Coordinators must process agreements accurately without providing legal advice.

Lesson 1 • Talent Coordination and Scheduling

Addresses booking actors, managing availability, and issuing sides and scripts. Talent coordination directly impacts shoot-day efficiency.

Lesson 2 • Crew Hiring and Onboarding

Covers sourcing candidates, verifying credentials, and completing start paperwork. A smooth onboarding process prevents day-one confusion on set.

Lesson 3 • Managing Extras and Background Talent

Covers voucher systems, holding areas, and communication with background casting agencies. Efficient extras management keeps set operations smooth.

Lesson 1 • Setting Up the Production Office

Covers space planning, equipment procurement, and network setup for a production office. A well-organised office is the operational hub of any production.

Lesson 2 • Wrap and Office Closeout Procedures

Guides coordinators through equipment returns, final paperwork, and office shutdown. A clean wrap protects the production company's reputation and finances.

Lesson 3 • Information Management and Distribution

Teaches version control, distribution lists, and document tracking for production materials. Accurate information flow prevents costly miscommunications.

Lesson 4 • Vendor and Supplier Coordination

Covers sourcing vendors, negotiating rates, and managing purchase orders. Strong vendor relationships reduce costs and improve reliability.

Lesson 1 • Safety and Emergency Protocols

Covers safety briefings, incident reporting, and emergency response on set. Coordinators play a critical role in maintaining a safe working environment.

Lesson 2 • Managing Schedule Changes on Set

Teaches how to assess, communicate, and document schedule deviations in real time. Rapid, accurate responses to changes minimise downstream disruption.

Lesson 3 • Daily Set Workflow and Protocol

Covers the sequence of events from crew call to wrap, including standard set etiquette. Understanding daily rhythm allows coordinators to anticipate needs proactively.

Lesson 1 • Deliverables and Technical Specifications

Covers common delivery formats, codec requirements, and platform specifications. Coordinators ensure all deliverables meet technical standards before submission.

Lesson 2 • Post-Production Workflow Overview

Maps the editorial, colour, sound, and finishing pipeline from offline to delivery. Coordinators who understand the full pipeline manage timelines more effectively.

Lesson 3 • Managing Post-Production Schedules

Teaches building and tracking post schedules aligned with delivery deadlines. Proactive schedule management prevents last-minute delivery failures.

Lesson 4 • Music, Clearances, and Rights Management

Introduces music licensing, footage clearances, and rights tracking for post. Unresolved rights issues can block distribution and trigger legal liability.

Lesson 1 • Building and Leading Production Teams

Addresses hiring philosophy, team culture, and performance feedback for coordinators. Strong team leadership multiplies production efficiency.

Lesson 2 • Strategic Thinking for Senior Coordinators

Develops long-range planning, stakeholder management, and production strategy skills. Strategic coordinators add value beyond day-to-day task execution.

Lesson 3 • Problem-Solving Under Production Pressure

Teaches structured decision-making and rapid resource reallocation during crises. Effective problem-solving preserves schedule and budget integrity.

Lesson 4 • Managing Multiple Productions Simultaneously

Covers prioritisation frameworks and delegation strategies for overlapping projects. Senior coordinators must maintain quality across concurrent productions.