School Secretary Course

Lesson 1 • Navigating School Policies and Handbooks

Teaches how to locate, interpret, and apply school policy documents in daily work. Reduces errors caused by policy misunderstanding.

Lesson 2 • Core Duties and Daily Responsibilities

Identifies the full range of daily tasks a school secretary performs. Connects routine duties to broader school goals.

Lesson 3 • Professional Standards and Ethics

Defines the ethical obligations and conduct standards expected of school office staff. Grounds professional behavior in accountability and trust.

Lesson 1 • Email and Calendar Management

Teaches professional email composition and calendar coordination for school staff. Supports efficient scheduling and communication workflows.

Lesson 2 • Word Processing and Document Creation

Develops skills in creating, formatting, and saving professional documents. Directly supports correspondence and report production tasks.

Lesson 3 • Computer and Hardware Essentials

Covers the physical equipment found in a school office and basic operation skills. Ensures students can set up and troubleshoot common hardware issues.

Lesson 4 • School Information Systems

Introduces the student information and administrative platforms common in schools. Prepares students to enter, retrieve, and report data accurately.

Lesson 1 • Filing, Retention, and Disposal

Establishes systems for organizing, retaining, and securely disposing of records. Supports compliance with records retention schedules.

Lesson 2 • Types of Student Records

Identifies the categories of records a school maintains and their purposes. Establishes the foundation for all records management tasks.

Lesson 3 • Student Enrollment and Registration

Guides the complete enrollment process from initial inquiry to active student status. Ensures accurate data collection at the point of entry.

Lesson 4 • Maintaining Data Accuracy and Integrity

Teaches methods for auditing and correcting student data over time. Reduces errors that affect reporting and student services.

Lesson 1 • Daily Attendance Collection Procedures

Covers the step-by-step process for collecting and verifying attendance each school day. Ensures no student is overlooked in daily tracking.

Lesson 2 • Absence Documentation and Excuse Processing

Teaches how to receive, evaluate, and file absence documentation from families. Connects documentation practices to accurate record-keeping.

Lesson 3 • Attendance Policies and Definitions

Clarifies the distinctions between excused, unexcused, and tardy absences per school policy. Provides the conceptual framework for all attendance tasks.

Lesson 1 • Letters, Memos, and Notices

Teaches the formats and purposes of common school documents. Enables students to draft standard communications independently.

Lesson 2 • Written Communication Fundamentals

Covers grammar, tone, and structure for professional school correspondence. Reduces miscommunication caused by unclear or unprofessional writing.

Lesson 3 • Digital and Mass Communication Tools

Introduces school-wide messaging platforms and digital communication channels. Expands communication reach while maintaining professionalism.

Lesson 4 • Telephone and Front Desk Communication

Develops professional phone and in-person reception skills for the school office. Creates a positive first impression for all visitors and callers.

Lesson 1 • Purchase Orders and Procurement

Covers the process of requesting, approving, and tracking purchases for school supplies. Ensures compliance with procurement policies.

Lesson 2 • Financial Record-Keeping and Reporting

Builds skills in maintaining financial logs and preparing summary reports for administrators. Supports audit readiness and financial transparency.

Lesson 3 • Understanding School Budget Basics

Explains how school budgets are structured and the secretary's role in monitoring them. Provides context for all financial administration tasks.

Lesson 4 • Collecting and Receipting Funds

Addresses the receipt of payments from families for fees, activities, and events. Prevents financial discrepancies through proper receipting.

Lesson 1 • School Event Planning and Support

Covers the administrative tasks involved in organizing school events and activities. Ensures events are well-documented and logistically supported.

Lesson 2 • Meeting and Appointment Scheduling

Develops skills in scheduling meetings for administrators, staff, and parent conferences. Reduces scheduling conflicts through systematic coordination.

Lesson 3 • Facilities Use and Room Reservations

Teaches the process for reserving and managing school spaces for internal and external use. Prevents double-booking and unauthorized facility use.

Lesson 1 • Student Health Records and Medication

Covers the management of student health information and medication administration records. Ensures health data is accurate, accessible, and protected.

Lesson 2 • Visitor Management and Campus Security

Establishes procedures for controlling access to the school campus. Protects students and staff through consistent visitor screening.

Lesson 3 • Emergency Plans and Drills

Covers the secretary's specific responsibilities during emergency drills and real incidents. Ensures the office functions as a reliable command support point.

Lesson 4 • Reporting Safety Incidents and Hazards

Teaches how to document and escalate safety incidents and physical hazards. Supports a proactive school safety culture.